Overview of Western Alzheimers

Western Alzheimers provides a complete range of care to families affected by Alzheimers/Dementia in the West of Ireland. We support hundreds of families with a “home from home” philosophy, ensuring that people living with Alzheimers are cared for in a safe, comfortable and stimulating environment.

Our comprehensive service model offers care supports and facilities, which include, long stay residential care, Respite Care, Day Care and In-Home support in the community.

Job Title

DEASP Community Employment Supervisor – (Service Manager)

Function

To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the Community Employment Programme, thereby ensuring that the programme is run in accordance with all DEASP guidelines. A core aspect of the role is to support and coach Community Employment Participants towards gaining skills, competencies and qualifications in preparation for employment.

Reporting To

CEO / PDO of Sponsoring Organisation

Location

Western Alzheimers, Goff Street, Roscommon with travel around Co. Roscommon.

Key Result Areas

Administration

·       Ensure the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation.

·       Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by Welfare Partners.

·       Ensure implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation.

·       Ensure prompt and accurate payment of participant allowances.

·       Ensure the security of cash/equipment on scheme as directed by the Sponsoring Organisation.

·       Install and manage effective time keeping record system for participants on scheme.

·       Liaise with the local Department Officer as required.

Training & Development

·       Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process.

·       Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.

·       Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures.

·       Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards.

·       Plan and procure relevant training opportunities that have been approved by the Department.

·       Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learners Plans.

·       Monitor and review training inputs with the participants.

·       Plan and organise work placements – internal and external as required.

·       Report on ILP developments to Sponsoring Organisation.

Human Resources

·       Co-ordinate the recruitment of CE applicants in accordance with the Departments CE recruitment and referral processes.

·       Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants.

·       Communicate effectively with all participants on the scheme using team meetings and individual formal and informal “one-to-one” meetings.

·       Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.

·       Implement job search activities with participants.

·       Follow-up and report on participants for up to 4 months on exit from CE.

·       Manage staff resources as required.

·       Supervise the Assistant Community Employment Supervisor.

·       Engage in training and development as required.

·       Report to Sponsoring Committee regularly.

Financial Monitoring and  Programme  & Training Monitoring

·       Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures.

·       Provide a safe and healthy environment for participants – both in terms of facilities and work practices.

·       Ensure work placements on scheme are in line with CE application.

·       Supervise, schedule and manage participants.

·       Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post.

·       Carry out all functions relevant to the position of CE Supervisor as indicated by Sponsor.

·       Conduct exit Planning.

·       Carry out intensive Job Search activities as part of exit planning.

·       Maintain evidence of engagement with local Employers.

·       Maintain an up to date database of Employers.

·       To work closely with the Family Support Specialist regarding client referrals for in home support.

·       Carry out visits to families as follow up to referral and identify risks (prior to placement of in home support).

·       Supervise WA staff carers in the community.

·       Introduce in home support staff (CE) to families.

·       To coordinate the placement, supervision & rostering of hours of in home support staff (CE) with clients in the community.

·       To work as part of the team in promoting the organisation in a positive and professional manner.

·       To network with statutory and voluntary agencies in the community to create awareness of the services offered by the organisation and facilitate referral to the service.

·       To ensure Garda Vetting is completed as per organisational guidelines.

·       To deal with complaints in accordance with organisational complaints policy.

·       To maintain written records of work completed.

·       To complete own travel expenses for authorisation by the CEO.

·       To complete other duties as may be requested on occasion by the CEO or Sponsor Group.

Other Requirements of Post

·       Reliability and a flexible approach.

·       Ability to conduct oneself in a professional manner throughout the course of ones duties, showing respect for service users and colleagues.

·       Adherence to Western Alzheimers policies at all times.

·       Full driving licence and own car necessary for this role.

Essential Criteria

·       Major Award at 3^rd Level of  NFQ Level 6 or higher, preferably in Business/Financial Administration, Training, Human Resources, Project Management.

·       IT skills essential (e.g. MS Office).

·       Have a solid understanding of the role of the CE Supervisor as it pertains to project management and programme delivery.

·       Minimum 3 years’ experience in a supervisory and people management experience relevant to the post.

·       Previous experience in Administration, Project Management and/or Training or other relevant positions.

·       Effective communication skills.

·       Competent report writing skills.

·       Experience of working with vulnerable individuals and jobseekers.

·       Capable of directing, motivating, coaching and mentoring jobseekers.

·       Ability to work under the direction of the Sponsoring Organisation for the effective implementation of the CE Programme in line with the CE Operational Procedures.

·       Confident personality with proven ability to multitask.

·       Flexible and mature approach with ability to work under pressure unsupervised.

Remuneration

Rate of pay DEASP point scale will apply.

CE Supervisor Pay Scale (11 – 14 participants) – €471.97 per week – €626.35 per week (4 point scale). Successful candidate will start at point 1 of the CE Supervisor salary scale – Supervisors with 11 -14 Participants.

If active participants go to 15, Rate of pay DEASP point scale will apply. CE Supervisor Pay Scale – €639.61 per week – €772.50  per week (4 point scale).

Location: Western Alzheimers Office, Goff Street, Roscommon Town with travel in Co. Roscommon

Our comprehensive service model offers care supports and which include Respite Care, Day Care and In-Home support in the community.  

1. Administration –  

• Ensure the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation. 
• Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by Welfare Partners. 
• Ensure implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation.  
• Ensure prompt and accurate payment of participant allowances. 
• Ensure the security of cash/equipment on scheme as directed by the Sponsoring Organisation. 
• Install and manage effective time keeping record system for participants on scheme. 
• Liaise with the local Department Officer as required.  

1. Training & Development 

• Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process. 
• Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines. 
• Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures. 
• Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards.  
• Plan and procure relevant training opportunities that have been approved by the Department. 
• Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learners Plans. 
• Monitor and review training inputs with the participants. 
• Plan and organise work placements as required.  
• Report on ILP developments to Sponsoring Organisation. 

1. Human Resources 

• Co-ordinate the recruitment of CE applicants in accordance with the Departments CE recruitment and referral processes. 
• Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants. 
• Communicate effectively with all participants on the scheme using team meetings and individual formal and informal “one-to-one” meetings. 
• Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.  
• Implement job search activities with participants. 
• Follow-up and report on participants for up to 4 months on exit from CE. 
• Engage in training and development as required. 

1. Financial Monitoring and  Programme  & Training Monitoring  

• Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures.  

1. Scheme Management 

• Provide a safe and healthy environment for participants – both in terms of facilities and work practices. 
• Ensure work placements on scheme are in line with CE application. 
• Supervise, schedule and manage participants. 
• Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post. 

1. Progression of CE Participants  

• Conduct exit Planning. 
• Carry out intensive Job Search activities as part of exit planning. 
• Maintain evidence of engagement with local Employers. 
• Maintain an up to date database of Employers. 

1. Western Alzheimers Specific Responsibilities 

• To work closely with the Family Support Specialist regarding client referrals for in home support. 
• Carry out visits to families as follow up to referral and identify risks (prior to placement of in home support). 
• Supervise WA staff carers in the community. 
• Introduce in home support staff (CE) to families. 
• To coordinate the placement, supervision & rostering of hours of in home support staff (CE) with clients in the community. 
• To work as part of the team in promoting the organisation in a positive and professional manner. 
• To network with statutory and voluntary agencies in the community to create awareness of the services offered by the organisation and facilitate referral to the service. 
• To ensure Garda Vetting is completed as per organisational guidelines. 
• To deal with complaints in accordance with organisational complaints policy. 
• To maintain written records of work completed. 
• To complete own travel expenses for authorisation by the CE Supervisor and the CEO. 
• To complete other duties as may be requested on occasion by the CEO or Sponsor Group. 

• Reliability and a flexible approach. 
• Ability to conduct oneself in a professional manner throughout the course of ones duties, showing respect for service users and colleagues. 
• Adherence to Western Alzheimers policies at all times. 
• Full driving licence and own car necessary for this role.  

• Major Award at 3rd Level of  NFQ Level 6 or higher, preferably in Business/Financial Administration, Training, Human Resources, Project Management. 
• IT skills essential (e.g. MS Office). 
• Have a solid understanding of the role of the Assistant CE Supervisor as it pertains to project management and programme delivery.  
• Minimum 1 years’ experience in a supervisory and people management experience relevant to the post. 
• Effective communication skills. 
• Competent report writing skills. 
• Experience of working with vulnerable individuals and jobseekers. 
• Capable of directing, motivating, coaching and mentoring jobseekers.  
• Ability to work under the direction of the Sponsoring Organisation and the CE Supervisor for the effective implementation of the CE Programme in line with the CE Operational Procedures. 
• Confident personality with proven ability to multitask. 
• Flexible and mature approach with ability to work under pressure unsupervised.  

Key Competencies 

• The ability to manage and support community employment scheme participants. 
• Demonstrate ability to take initiative and to be appropriately self-directed. 
• Display effective communication and interpersonal skills including the ability to collaborate and work in partnership with colleagues. 
• Flexible, responsible and mature approach to work. 
• Creativity (e.g. in using community resources, problem solving, dealing with participants needs) 
• Professional, accountable, good planning and time management skills.  
• Exceptional organisational and communication skills.  

are currently recruiting for full-time and part-time Healthcare Staff

The successful applicants will work as part of the Care Team under the supervision of the Nurse in Charge. Healthcare Assistants are well supported in this team with clear policies and guidelines pertaining to their role. Ongoing training will be provided.

Duties and responsibilities will include:

• Support and assist residents enabling them to fulfil their activities of daily living ensuring that residents are encouraged to be as independent as possible.
• Deliver a high standard of person-centred care ensuring all practices reflects the privacy, dignity and respect of our residents and underpins all the basic values that contribute to an excellent quality of life.
• Establish and maintain relationships with residents that are based on respect and equality.
• Promote, encourage and practice the ethos of person-centred care.
• Participate in organising and carrying out in-house activities.
• Maintain resident’s dining rooms, living areas and bedrooms in a neat, presentable and hygienic state.
• Assist the management team during internal and external audits/inspections.

Knowledge Required: 

·       Candidates must have a certificate in or be currently studying for QQI Level 5 award or equivalent which should include Care Skills and Care of the Older Person modules.

Skills Required: 

·       Caring personal with good communication and organisational skills.

·       Previous working experience in care of the older person within a residential care home setting is desirable.

·       Possess a high regard for and practice good health and safety procedures at all times.

·       Passionate about delivering outstanding care to older people.

Benefits of working for Western Alzheimers:

• Attractive remuneration
• Training and Development Provided
• Induction Training Program

Application Please contact Marie Mellett on 091 844 833 or forward your CV to info@westernalzheimers.ie

Position subject to Garda Vetting.